Privacy Policy

This Privacy Policy details how MD Online sp. z o.o. (“we”, “our”, “us”) collects, uses, and protects personal data in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”). It covers data processing via our website https://md-online.pl, our newsletter, and marketing efforts, including LinkedIn Ads.

1.      Data Controller

The controller of your personal data is:

MD Online sp. z o.o.
Kłobucka 7, 02-699 Warsaw, Poland
NIP: 5213639510
E-mail: info@md-online.pl

2.      Types of Data We Process

We may collect and process the following types of personal data:

  • Contact details (name, e-mail address, phone number, company name) when you contact us or subscribe to our newsletter;
  • Technical data such as IP address, browser type, and cookies;
  • Data related to your use of our website and interaction with our ads on LinkedIn or other platforms.

3.      Purposes and Legal Basis of Processing

We process your personal data for the following purposes:

  • Responding to inquiries sent through our contact forms or email (Article 6(1)(b) GDPR);
  • Sending newsletters and marketing communications (Article 6(1)(a) GDPR – consent);
  • Conducting LinkedIn Ads and other online advertising campaigns (Article 6(1)(f) GDPR – legitimate interest);
  • Managing relationships with our freelance translators and business partners (Article 6(1)(b) and (f) GDPR);
  • Ensuring website functionality and security, and improving our services (Article 6(1)(f) GDPR).

4.      Processing of Translation Files

When providing translation or localisation services, we may process files and documents that contain personal data. Such data is processed solely for the purpose of delivering the requested translation service and is not used for any other purpose. All documents and files are treated as confidential and are accessible only to authorised translators and project managers bound by confidentiality agreements. After the completion of the project, files are stored only for as long as necessary for quality assurance or legal purposes and then securely deleted.

5.      Data Retention

We retain personal data only for as long as necessary to fulfil the purposes outlined above or to comply with legal obligations. Newsletter data is kept until you withdraw your consent or unsubscribe.

6.      Data Recipients

We may share your personal data with:

  • Hosting provider home.pl (Poland);
  • Newsletter service provider GetResponse (EU);
  • Advertising platforms such as LinkedIn (LinkedIn Insight Tag) and Google (Google Analytics);
  • Freelance translators and subcontractors providing translation services;
  • IT and legal service providers supporting our operations.

All processors handle data under agreements ensuring GDPR compliance.

7.      Transfer of Data Outside the EEA

Since we work with freelance translators and partners globally, your data might be transferred outside the European Economic Area (EEA). In these instances, we make sure to implement suitable safeguards, like standard contractual clauses approved by the European Commission.

8.      Your Rights

Under GDPR, you have the right to:

  • Access your personal data;
  • Rectify inaccurate data;
  • Request deletion of your data (“right to be forgotten”);
  • Restrict or object to processing;
  • Withdraw consent at any time (without affecting the lawfulness of processing based on consent before its withdrawal);
  • Data portability.

You can exercise these rights by contacting us at info@md-online.pl.

  1. Cookies and Analytics

Our website uses cookies and similar technologies to ensure proper functionality, analyse website traffic, and deliver personalised advertising. We use:

  • Google Analytics (Google Ireland Ltd.) to analyse website usage;
  • LinkedIn Insight Tag (LinkedIn Ireland Unlimited Company) to measure ad performance and audience insights.

You can adjust cookie preferences in your browser settings or opt out through Google and LinkedIn privacy tools.

10.   Data Security

We apply appropriate technical and organisational measures to protect your personal data against loss, misuse, and unauthorised access. Access to personal data is limited to authorised personnel only.

11. Changes to This Policy

We may revise this Privacy Policy periodically to reflect updates in our practices or legal obligations. The most recent version will always be accessible on our website.

12. Contact

If you have any questions or concerns about this Privacy Policy or our data processing practices, please get in touch with us at: info@md-online.pl